Privacy and Cookie Notices - Ranches Primary School

Ranches Primary School's Privacy & Cookie Policies

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Parent and Pupil Privacy Notice Privacy Notice for Visitors Cookie Policy

Ranches Primary School PARENT AND PUPIL PRIVACY NOTICE

INTRODUCTION

We are committed to protecting and respecting your privacy.

In this privacy notice, references to “we”, “us”, “our”, or “Cognita” is a reference to all Cognita entities located within the United Arab Emirates (UAE), including within the Abu Dhabi Global Market (ADGM), Kingdom of Saudi Arabia (KSA), Oman, Kuwait and Qatar.

This privacy notice is applicable to parents and pupils (including any applicant parent and students and former parent and students) (collectively “you” or “your” throughout this privacy notice) and sets out the basis on which any Personal Data we collect from you, or which is provided to us, is handled by us.

This privacy notice sets out the basis on which any Personal Data we collect from you, or which is provided to us, is handled by us when you visit our Premises. This privacy notice is issued pursuant to the respective data protection laws in each of the countries listed above (together, Data Protection Laws).

Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it.

For the purposes of any applicable data protection laws, “data controller”, will be one of the following: the school that you are applying to or enrolled at (the “School”) and/or Cognita Middle East Head Office (Cognita ME Management LLC). The data controller is responsible for deciding how your Personal Data is used. The data controller’s address is either the address of the School or, in relation to Cognita Middle East Head Office, Level 26, Media One Hotel, Dubai, United Arab Emirates.

Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it.

For the purposes of any applicable data protection laws, we are the "data controller", which means we are responsible for deciding how we hold and use the Personal Data about you.

WHAT DO WE MEAN BY “PERSONAL DATA” AND “PROCESSING”?

Depending on the applicable data protection law:

“Personal Data” typically means any data relating to an identified natural person, or one who can be identified directly or indirectly by way of linking data, using identifiers such as name, voice, picture, identification number, online identifier, geographic location, or one or more special features that express the physical, psychological, economic, cultural or social identity of such person. It also includes Sensitive Personal Data.

“Process” or "Processing" typically means any operation or set of operations which is performed on Personal Data using any electronic means, including Processing and other means. This process includes collection, storage, recording, organisation, adaptation, alteration, circulation, modification, retrieval, exchange, sharing, use, or classification or disclosure of Personal Data by transmission, dissemination or distribution, or otherwise making it available, or aligning, combining, restricting, blocking, erasing or destroying Personal Data.

"Sensitive Personal Data" typically means any data that directly or indirectly reveals a nature person's family, racial origin, political or philosophical opinions, religious beliefs, criminal records, Biometric Data, or any data related to the health of such person, such as his/her physical, psychological, mental, genetic or sexual condition, including information related to health care services provided thereto that reveals his/her health status.

"Biometric Data" typically means Personal Data resulting from Processing, using a specific technique, relating to the physical, physiological or behavioural characteristics of a Data Subject, which allows or confirms the unique identification of the Data Subject, such as facial images or dactyloscopy data.

PERSONAL DATA – WHAT WE HOLD AND WHY WE PROCESS IT

Depending on whether you are a parent or a student, the information you give us may include the following information about you:

full name;
date of birth and year group;
contact details (including home address, school and personal e-mail addresses, and mobile, home and/or work phone numbers);
parent login information (i.e. username and password) for the parent portal;
financial and credit card information;
photographs, videos and/or voice recordings;
passport details, nationality and other information relating to immigration status (e.g. residency permit ID);
current and previous educational records and achievements;
student emails;
student academic records and test results; and
(where appropriate) family circumstances.

We may also collect, store, and use Sensitive Personal Data about you such as:

race, religion and ethnicity; and
health records and reports (including special education needs, medical or physical conditions and accidents or injuries in school).

With regard to each of your visits to school websites we may automatically collect the following information:

technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and
information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our number.

Our school website may contain links to/from other partnering websites within our network, advertisers, suppliers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Data to these websites.

WHERE THE DATA COMES FROM

You may give us your Personal Data, in a number of ways. These include:

using, visiting or interacting with our website / school websites (such as filling out forms or registering);
visiting us / one of our schools;
corresponding with us by phone, e-mail, or post; and/or
sending information directly to us; for example, when paying our fees, giving us medical records or information, completing school admission forms, signing our parent contract or providing any other information as requested by us and/or which is necessary from time to time.

We may be working closely with third parties (including, for example, your previous or new school(s), social services, health practitioners, photographers, local authorities, education authorities, business partners (such as extra-curricular activities providers), payment and delivery services, debt collectors, lawyers and credit reference agencies) and may receive information about you from them. We may also use CCTV footage to ensure the school is safe which may include video footage taken of you. We may receive information about you if you use any of the other websites we operate or any of the other services we provide.

We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for one of the purposes set out above (depending on the types of information we receive). For example, we may receive a court order relating to you which impacts on our use of your information to protect the child’s welfare.

In particular, child protection services or health practitioners may provide us with information (particularly Sensitive Personal Data) about you which may need to be added to the school’s child protection or special educational needs file. This kind of Processing of Sensitive Personal Data may be necessary: (a) for the purposes of carrying out our legal obligations, (b) for medical diagnosis or provision of health care and/or (c) to protect the vital interests of you or another person taking into account your mental and physical capacity. To achieve this, we may also use software applications and other technology.

We may also do the following:

keep a list of your allergies or medical requirements within the classroom or staffroom in case of emergency. It is necessary for the school to have a list readily available to our staff so that we are able to look after you promptly in the event of a medical emergency; and
rely on software applications and other technology to Process medical information (such as allergies, accidents and injuries) about you. For further information on the kind of technology we use, particularly in the context of Processing Sensitive Personal Data about you, please contact our Middle East Data Protection team (contact details below).

LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

Depending on the applicable data protection laws, there are various legal bases on which we can rely in order to Process your Personal Data in a compliant manner. We have summarised the applicable legal bases and outlined what each mean in the following table.

Further information on the purposes for Processing we undertake and the types of Personal Data it involves is provided under the What Are The Purposes For Which We Process Your Personal Data section below.

Legal basis	Ground for Processing	Explanation
Contract	If the Processing is necessary to perform a contract to which you are a party or to take, at your request, procedures for concluding, amending or terminating a contract.	This would cover any contractual duties and/or exercising our contractual rights under any contract we have with you. It would also apply to Processing required prior to the conclusion of any parent or localised government education contract but which is required for the contract to be concluded.
Legal Obligation	If the Processing is necessary to fulfil obligations imposed by other laws.	Ensuring we perform our legal and regulatory obligations, such as our child safeguarding requirements.
Consent	You have given specific consent to the Processing of your Personal Data.	You also have the right to withdraw your consent at any time.
Legitimate Interests (to the extent permitted by applicable data protection laws)	The Processing is necessary for our legitimate interests.	This covers instances where we have legitimate interests in carrying on, managing and administering our respective businesses effectively and properly and in connection with those interests Processing your Personal Data. We can only Process your Personal Data where the Processing fulfils our legitimate interest as a business and our Processing does not prejudice your interests or rights.
Legal Proceedings	If the Processing is necessary to defend against any action to claim rights or legal proceedings.	This covers instances where we need to Process your Personal Data as part of a dispute (or potential dispute).
Vital or Public Interest	If the Processing is necessary to protect your life or the life of another natural person.	This covers instances when we need to process your health information to provide or procure emergency care for you.

WHAT ARE THE PURPOSES FOR WHICH WE PROCESS YOUR PERSONAL DATA?

We have outlined the legal bases, under the relevant data protection laws, on which we Process your Personal Data above. Below are also examples of the practical purposes for which we will Process your Personal Data.

We may need to collect certain Personal Data in order to provide you with any service or, otherwise, to comply with our obligations under applicable laws and regulations. If we are not provided with the Personal Data requested, we may not be able to provide some or all of our services.

For example,

Purpose	Examples of Personal Data that may be Processed	Grounds for Processing
To onboard (offboard) you as a student	Name, DOB, nationality, contact numbers, email address, home address, photography, gender, passport and resident information, medical information, religion	Consent Contract
To deliver educational services to you	Name, DOB, nationality, contact numbers, gender, email address, home address, photography, passport and resident information, medical information	Contract
To conduct government checks on you	Full Name, DOB, nationality, gender, contact numbers, email address, home address, photographs, passport, and resident information	Legal obligation
To protect your welfare and ensure efficient school management	Full Name, DOB, gender, nationality, contact numbers, email address, home address, photography, religion, passport and resident information, medical information	Legal Obligation
To store information on the school’s information management system	Full Name, DOB, gender, nationality, contact numbers, email address, home address, photography, passport and resident information, medical information	Contract
To use your photograph for school IDs and Reports	Photographs/ Images	Consent
To use your image, video recordings, and/or voice recordings of you for internal use	Photographs, Videos, Voice recordings	Consent
To manage queries or disputes/complaints raised by you	Full Name, Email address, Telephone Number	Consent Contract
To provide you with information about school events or extra-curricular services such as ENRICH ME	Full Name, Email address, Telephone Number	Contract Consent
To keep you updated after you leave the school (e.g. as part of an alumni programme).	Full Name, DOB, nationality, contact numbers, email address, home address, photographs	Contract
To support educational delivery and school operations via technology/technologies	Full Name, DOB, nationality, contact numbers, email address, home address, photography	Contract
To comply with legal obligations, such as keeping admissions registers, attendance records, pupil files, behaviour sanctions, annual reports, etc.	Full Name, DOB, nationality, contact numbers, email address, home address, photography, passport and resident information, medical information	Legal Obligation
To contact you if you have made an enquiry to one of our schools via our online enquiry form and/or to inform you about available places in the future	Full Name, gender, DOB, contact numbers, email address	Consent
To administer our school website and for internal operations, including data analysis, testing, research, statistical and survey purposes	Full Name, DOB, nationality, contact numbers, gender	Contract Consent
To allow you to participate in interactive features of our service, for example virtual learning environments, when you choose to do so	Full Name, email address, DOB	Contract

DATA SHARING

WHY MIGHT YOU SHARE MY PERSONAL DATA WITH THIRD PARTIES?

We will share your Personal Data with third parties where required by law, where it is necessary to administer our relationship with you, or where we have another reasonable interest in doing so.

WHICH THIRD-PARTY SERVICE PROVIDERS PROCESS MY PERSONAL DATA?

“Third parties” include third-party service providers (including software and document management providers) and other entities within our group. We may share your personal data with the following third parties, some of which may be located overseas:

local government authorities (including education authorities), child protection services or the local police;
immigration authorities;
business partners, professional advisors, debt collectors, suppliers and sub-contractors for the performance of any contract we enter into with them or you;
insurance providers;
other schools to which you have transferred to;
extra-curricular activity providers.

We rely on software applications and other technology provided by third party companies to handle your Personal Data. These include virtual learning environments (including the setting of tasks and homework), revision tools, parents evening booking systems, text and email messaging communications, assessments of your progress and co-ordination of school trips. The companies we use to deliver these applications are carefully chosen by us to ensure that your information is kept secure.

When sharing Personal Data, we will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this Workplace Privacy Notice and that the appropriate legal safeguards, to the extent applicable, are in place prior to the transfer in accordance with the relevant Data Protection Laws; for example, by entering into approved standard contractual clauses.

WHEN MIGHT YOU SHARE MY PERSONAL DATA WITH OTHER ENTITIES IN THE GROUP?

We may share your Personal Data with our group head office based in the United Arab Emirates as part of our regular reporting activities on company performance, to provide you with certain centralised services, for system maintenance support and for the hosting of data. We may also share your Personal Data in the event a specific incident occurs at one of our schools. We ensure appropriate and suitable safeguards are in place for any cross-border transfers of Personal Data between members of the group.

WHAT ABOUT OTHER THIRD PARTIES?

We may disclose your Personal Data to third parties if we are under a duty to disclose or share your Personal Data in order to comply with any legal obligation, or in order to enforce or apply the terms of the contract between us and you.

WHERE WE NEED TO GET YOUR CONSENT

We will not market services to you (other than for the purposes set out above) as a parent of a student without your consent and you have the right to ask us not to use your contact details for marketing. Should you wish to withdraw your consent to receive marketing, you may do so at any time by contacting the Middle East Data Protection Team (contact below).

In certain, limited, circumstances, where we Process your Personal Data for specific purposes, we may seek your separate, express, consent. This includes where we would like to use photographs, video recordings or voice recordings of you for external purposes, whether on our school website, social media feeds, etc.

You do not have to give us details about your race, religion or ethnicity if you do not want to, although we may need to obtain such Personal Data about you if requested by local government authorities. Where we are provided with this Personal Data, we only use it to assist us with very specific tasks (for example, if your religion means that you have particular dietary requirements; prayer commitments, etc.).

Where you have given consent to any of the Processing of your Personal Data listed above, you can withdraw this consent at any time by contacting the Middle East Data Protection Team (contact details below).

HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We will not keep your Personal Data for longer than is necessary for the purpose for which it was collected.

As a general rule, we keep education records until the student reaches 25 years of age at which point we destroy the file. This is regardless of whether your file has been transferred to another school, in the event that you transfer schools.

For more information about our data retention practices, please see our ‘Data Retention and Deletion Notice’.

CHANGE OF PURPOSE
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

USE OF OUR WEBSITE

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our school website and or any parent/ pupil portal, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your data transmitted to our school website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

COOKIES

Our school website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our school website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy which is made available on our school website.

DATA SUBJECT RIGHTS

Depending on the data protection laws applicable to the Processing of your Personal Data, you may be afforded certain rights which you can exercise in certain circumstances. We have outlined the data subject rights that may be granted to you under applicable data protection laws below, along with a concise explanation for each of these rights. For certain processing such as (the use of modern technologies such as artificial intelligence) we may need to process your Personal Data including for training purposes. This may impact your right to request the deletion or rectification of your Personal Data or objection to certain processing. Where we are unable to handle your request, we will notify you and provide further information. Where the applicable data protection law affords you these rights, you can exercise them by reaching out to the Middle East Data Protection Team (contact details below).

Data Subject Rights (subject to applicable law):

The right to obtain information relating to your Personal Data: You may have the right to obtain information about your Personal Data that we Process.
The right to access your Personal Data: You may be entitled to ask for a copy of your Personal Data.
The right to data portability: In certain circumstances, you have the right to request the transfer of this data to yourself or to another party (e.g. another school).
The right to correct or request the deletion of your Personal Data: You may have the right to ask us to correct any inaccurate Personal Data concerning you. You may also have the right to request that the Personal Data we hold about you is deleted or where there is no legitimate reason for us continuing to Process it. Please note that we may also be required to delete your Personal Data under certain legal or regulatory requirements.
The right to withdraw your consent: As noted above, you may have the right at any time to withdraw any consent that you have provided to us to Process your Personal Data. Withdrawal of your consent shall not impact the lawfulness of our Processing prior to its withdrawal.
The right to restrict or stop our Processing of your Personal Data: You may have the right to request that we either limit the Processing of your Personal Data to a certain purpose or time period or that we stop Processing your Personal Data altogether (e.g., if the Processing relates to direct marketing or profiling).
The right to object to automated Processing: It may be necessary for us to conduct certain automated Processing activities using your Personal Data. In such circumstances, you may have the right to object to any automated Processing that has any legal or similar consequences for you.

CHANGES TO OUR PRIVACY NOTICE

Any changes we make to this privacy notice in the future will be posted on our school website. Please check back frequently to the website to see any updates or changes to our privacy notice.

COMPLAINTS AND QUERIES
Cognita is committed to upholding the highest standards in the Processing of Personal Data. Therefore, we take all complaints regarding our Processing of your Personal Data very seriously. If you feel that our Processing of your Personal Data is unfair, misleading, or inappropriate, please let us know by contacting the Middle East Data Protection Team (details below).

CONTACT DETAILS

In Processing your Personal Data, we act as a data controller.

Cognita has a group Data Protection Officer (“DPO”) who is responsible for overseeing compliance with applicable data protection laws and to oversee this notice. That post is currently held by Jayne Pinchbeck, General Counsel. Email: DPO@cognita.com

As noted above, if you have any day to day questions about this Workplace Privacy Notice or how we Process your Personal Data, please contact the Middle East Data Protection Team on Dataprotection.me@cognita.com.

Ranches Primary School PRIVACY NOTICE FOR VISITORS

INTRODUCTION

We are committed to protecting and respecting your privacy. In this privacy notice, references to:

“you”, “your” refers to visitors of Cognita’s schools and/or offices (Premises) to whom the Personal Data relates to.
“we”, “us”, “our”, or “Cognita” is a reference to all Cognita entities located within the United Arab Emirates (UAE), including within the Abu Dhabi Global Market (ADGM), Kingdom of Saudi Arabia (KSA), Oman, Kuwait and Qatar.

Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it.

For the purposes of any applicable data protection laws, “data controller”, will be one of the following: the Cognita company that you are visiting, the school that you are visiting, and/or Cognita Middle East Head Office (Cognita ME Management LLC). The data controller is responsible for deciding how your Personal Data is used. The data controller’s address is either the address of the Cognita company you are visiting, the school you are visiting and, in relation to Cognita Middle East Head Office, Level 26, Media One Hotel, Dubai, United Arab Emirates.

If you are reading this privacy notice online, we recommend that you print and retain a copy for future reference.

WHAT DO WE MEAN BY “PERSONAL DATA” AND “PROCESSING”?

Depending on the applicable data protection law:

“Personal Data” means any data relating to an identified natural person, or one who can be identified directly or indirectly by way of linking data, using identifiers such as name, voice, picture, identification number, online identifier, geographic location, or one or more special features that express the physical, psychological, economic, cultural or social identity of such person. It also includes Sensitive Personal Data.

“Process” or “Processing” means any operation or set of operations which is performed on Personal Data using any electronic means. This process includes collection, storage, recording, organisation, adaptation, alteration, circulation, modification, retrieval, exchange, sharing, use, classification or disclosure of Personal Data by transmission, dissemination or distribution, or otherwise making it available, or aligning, combining, restricting, blocking, erasing or destroying Personal Data.

PERSONAL DATA – WHAT WE HOLD AND WHY WE PROCESS IT

The information you give us may include the following information about you:

full name;
contact details (including home address, school and personal e-mail addresses, and mobile, home and/or work phone numbers);
photographs;
information received via safeguarding forms when visiting our Premises;
identity details (e.g. passport, driving license or national ID); and/or
student name (and relationship with the student (e.g. parent)).

WHERE THE DATA COMES FROM

You may give us your Personal Data in a number of ways, including:

visiting one of our Premises; and/or
communicating with us by phone, e-mail or post.

We may be working closely with third parties (including local authorities) and may receive information about you from them.

We may also use CCTV footage, in accordance with applicable laws, to ensure our Premises are safe. This may include video footage taken of you whilst on our Premises.

We may combine this information with information you give to us and information we collect about you.

LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

Legal basis	Ground for Processing	Explanation
Contract	If the Processing is necessary to perform a contract to which you are a party or to take, at your request, procedures for concluding, amending or terminating a contract.	This covers contractual duties and exercising contractual rights, including Processing required prior to the conclusion of any parent, supplier or localised government education contract.
Legal Obligation	If the Processing is necessary to fulfil obligations imposed by other laws.	Ensuring compliance with legal and regulatory obligations, such as security requirements (e.g. CCTV coverage).
Consent	You have given specific consent to the Processing of your Personal Data.	You may withdraw your consent at any time.
Legitimate Interests	The Processing is necessary for our legitimate interests.	Processing required to administer our business (e.g. recording visits), provided it does not prejudice your rights or interests.
Legal Proceedings	If the Processing is necessary to defend against legal claims or proceedings.	Processing required in relation to disputes or potential disputes.

WHAT ARE THE PURPOSES FOR WHICH WE PROCESS YOUR PERSONAL DATA?

Purpose	Examples of Personal Data that may be Processed	Grounds for Processing
To grant you access to our Premises	Name, contact details, photographs, safeguarding information, identity details, student name and relationship.	Contract Legal or Regulatory Obligation Legitimate Interests
To ensure a secure environment at our Premises	CCTV footage	Legal or Regulatory Obligation Legitimate Interests
To contact you following an issue after your visit	Name and contact details	Legal or Regulatory Obligation Legitimate Interests

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

We may rely on software applications and other technology provided by third party companies to handle your Personal Data. The companies we use to deliver these applications are carefully chosen by us to ensure that your information is kept secure.

We may also share your Personal Data with:

Cognita Middle East Head Office;
a member of the Cognita group of companies, which means our subsidiaries, our ultimate holding company and its subsidiaries;
local government authorities (including education authorities), social services or the local police;
immigration authorities;

We may disclose your Personal Data to third parties if we are under a duty to disclose or share your Personal Data in order to comply with any legal obligation.

TRANSFERS OF PERSONAL INFORMATION OUTSIDE YOUR COUNTRY OF RESIDENCE

Cognita is part of an international group of schools and therefore Personal Data may be transferred across the group including to Cognita Middle East’s Head Office based in the UAE.

We try to limit transfers of personal information outside of your country of residence, but it may be necessary where, for example, one of our technology suppliers has a data centre outside the country you reside in and stores your Personal Data there.

We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this privacy notice and that adequate safeguards are in place prior to the transfer in accordance with applicable data protection laws. These safeguards may include entering into approved standard contractual clauses which the exporter and importer of personal data enter into to ensure appropriate data protection safeguards.

HOW LONG WE KEEP PERSONAL INFORMATION

We will not keep any Personal Data about you for any longer than is necessary for the purposes for which the Personal Data are Processed.

For more information about our data retention practices, please see our Data Retention and Deletion Notice.

DATA SUBJECT RIGHTS

Where we are unable to handle your request, we will notify you and provide further information.

Where the applicable data protection law affords you these rights, you can exercise them by reaching out to the Data Protection Officer at Dataprotection.me@cognita.com.

The right to obtain information relating to your Personal Data
The right to access your Personal Data
The right to data portability
The right to correct or request the deletion of your Personal Data
The right to withdraw your consent
The right to restrict or stop our Processing of your Personal Data
The right to object to automated Processing

CHANGES TO OUR PRIVACY NOTICE

Any changes we make to this privacy notice in the future will be posted on our school website and, where appropriate (e.g. if there is a material change to the privacy notice), notified to you by e-mail. Please check back frequently to the website to see any updates or changes to our privacy notice.

CONTACT US

Questions and comments regarding this privacy notice and our Processing of your Personal Data should be addressed to the Middle East Data Protection Team at Dataprotection.me@cognita.com.

1 WHAT IS A COOKIE?
1.1 A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer, if you agree. Cookies contain information that is transferred to your computer's hard drive. To find out more about cookies, visit www.aboutcookies.org.

2 ABOUT OUR USE OF COOKIES
2.1 Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.
2.2 When you visit our website, we may automatically collect the following information:
2.2.1 technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and
2.2.2 information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our number.

3 COOKIES WE USE AND WHY
3.1 Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website or make use of e-billing services.
3.2 Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
3.3 Google Advertising cookies. Google Analytics' Display Advertiser features are enabled for the Google Analytics property this website is tagged with. This means that Google Analytics will drop additional cookies on your browser and collect data using Google's advertising cookies and identifiers, in addition to data collected through a standard Google Analytics implementation. For more information about Google's Advertising Cookies and how you can control advertising cookies visit Google Advertising Privacy FAQ and Google's advertising cookies.
3.4 Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences.
3.5 Marketing cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising around the web more relevant to you. We may also share this information with third parties for this purpose.
3.6 You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

4 WE HAVE NO CONTROL OVER THIRD PARTY COOKIES
4.1 Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
4.2 Our website may also contain links to and from the websites of our partner networks, advertisers, suppliers and affiliates. If you follow a link to any of these websites, please note that these websites have their own cookie notices and privacy notices and that we do not accept any responsibility or liability for these notices. Please check these notices before you submit any personal data to these websites.

5 HOW DO I CHANGE MY COOKIE SETTINGS?
5.1 Generally, browsers allow some control of most cookies through the browser settings. To find information relating to the browser you are using, please visit the browser developer's website, below are links to some of the most common browsers:

6 WHAT HAPPENS IF YOU BLOCK COOKIES?
6.1 You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including strictly necessary cookies) you may not be able to access all or parts of our site and your user experience may be seriously downgraded whilst browsing the site.

7 EXPIRY OF COOKIES
7.1 When we send a cookie, we instruct your browser to keep that cookie for a certain period of time, for example, we may instruct your browser to keep the cookie for the period you are on the website; this is known as a “session cookie”. You can override the cookie expiration periods set by us, or any other website, by changing your cookie settings. If you do not change your settings, then, all cookies set by us will expire after 6 months. Default expiration settings will vary for third-party cookies; you can find out more about these by following the links in section 3.5.

8 CONTACT US
8.1 If you have any questions regarding this Cookie Notice please contact servicedesk@cognita.co.uk.

These notices were last updated March 2026.

Ranches Primary School's Privacy & Cookie Policies

Ranches Primary School PARENT AND PUPIL PRIVACY NOTICE

Ranches Primary School PRIVACY NOTICE FOR VISITORS

Ranches Primary School COOKIE POLICY

Ranches Primary School